Google Workspace vs Microsoft 365
Google Workspace fits a team that works in the browser and edits files together; Microsoft 365 fits a team that needs desktop Excel, Word and Outlook. If you only need a name on your domain, a business mailbox is enough. WebJi® sells Google Workspace from ₹3,240 per user a year, before 18% GST.
For Indian offices choosing between the two suites — decided by work habits and named limits, not brand loyalty.
knowledge
- Read time
- 4 min
- Sections
- 7
- Updated
- 14 Nov 2026
- Written by
- WebJi® team
Last editorial update: 15 November 2026.
Which suite fits how an Indian team actually works?
Neither suite wins every office: Google Workspace fits teams that live in the browser and edit files together, Microsoft 365 fits teams whose day runs through desktop Excel, long Word files and Outlook — and plenty of small businesses need neither, just mail on their own domain. The honest comparison starts from the work, not the brand.
| Google Workspace | Microsoft 365 | |
|---|---|---|
| Daily work | Browser first | Desktop apps, plus the web |
| Gmail on your domain | Outlook on your domain | |
| Files | Docs, Sheets, Slides, Drive | Word, Excel, PowerPoint, OneDrive |
| Calls | Meet | Teams |
| Installed Office apps | Not included on any tier WebJi® sells | Higher business plans; some cheap plans are web-only |
| WebJi® price | ₹3,240–₹24,000 per user a year, before GST | Not on the WebJi® price list |
Names first, because bills still carry old ones: G Suite is the former name of Google Workspace, and Office 365 is the former name of Microsoft 365. An invoice using either old name is the same product family, not a third suite. The Microsoft plan-name trap deserves a flag: some lower business plans include only web and mobile apps, with installed Word, Excel and PowerPoint reserved for higher tiers — confirm what a quote actually includes before comparing it against Google's list.
Gmail or Outlook on your own domain?
Both suites put you@yourdomain on the mailbox, and the address alone never shows which one sits behind it — the real difference is the filing habit of the people using it. Gmail is built to surface an old message from one half-remembered word; Outlook is built for folders, rules and a shared mailbox a small team watches together.
People who stack several labels on one message tend to stay happy in Gmail. People who file each message into exactly one folder tend to stay happy in Outlook. That habit decides the purchase more often than any feature chart, and no migration changes it. One boundary worth stating plainly: WebJi® sells and supports the Google Workspace seat, but it is not Google and not Microsoft, and it does not run either company's support desk.
Shared browser docs, or desktop Excel?
Docs, Sheets and Slides are for several people inside one browser file at once; they are a weak swap for a workbook of macros, pivot tables and desktop add-ins, which is precisely where Microsoft 365 earns its seat. Sheets comfortably covers lists, trackers and a budget the team edits together — then it stops.
Storage is the other dividing line. On the Google Workspace seats WebJi® sells, storage is pooled per user: 30 GB on Business Starter, 2 TB on Business Standard, 5 TB on Business Plus. Microsoft's business plans carry their own per-person OneDrive allowance, listed on Microsoft's India business pricing page (read on 3 November 2026; the current amounts change without notice). Put the two quotes side by side before concluding that one brand's cheapest seat beats the other's. On meetings: Meet opens from a browser link, while Teams bundles the meeting, the chat and the files in one app — pick whichever the people outside your company will actually join.
Before adding a third option to the shortlist, read the Zoho vs Google Workspace comparison: Zoho Mail matters to Indian buyers weighing cost per mailbox, and that post carries the detail rather than this one repeating its tables.
When is a plain mailbox enough and a suite wasted money?
A full suite is the wrong buy when the team only sends and receives mail on its domain — no shared docs, no team drive, no video room — and that need is served by business email hosting at a fraction of a per-user suite seat.
The smallest WebJi® mailbox plan is ₹2,520 a year for five 5 GB mailboxes — ₹504 a mailbox, before 18% GST. You get the company address and the inbox; you do not get Docs, Sheets, Meet, desktop Excel or Teams. Add a suite seat later for the one person who needs the apps instead of buying suites for every mailbox on day one. The full cost picture, including per-mailbox economics, is in the guide to business email cost in India.
What does WebJi® charge for Google Workspace?
WebJi® sells Google Workspace at ₹3,240, ₹12,960 or ₹24,000 per user per year depending on tier, before 18% GST — and it publishes no matching Microsoft 365 rupee list, so this table is not a claim that either brand costs less.
| Google Workspace tier | Storage per user | Price (₹/user/year) |
|---|---|---|
| Business Starter | 30 GB pooled | 3,240 |
| Business Standard | 2 TB pooled | 12,960 |
| Business Plus | 5 TB pooled | 24,000 |
Prices follow the dated sources on this page; checkout confirms current charges. Microsoft plan pricing referenced from Microsoft's India business pricing page, read on 3 November 2026 — that page changes without notice, and WebJi® is not affiliated with, and is not the support desk of, any company named here.
Business Starter at ₹3,240 suits a browser-first team that stores no large video. Business Standard at ₹12,960 is the step when 30 GB runs out; Business Plus at ₹24,000 is the large pool. The order page is Google Workspace; the Microsoft side is Microsoft 365 for Business.
What do you check before switching suites?
Switch only when a named limit is in the way — desktop Excel that Sheets cannot run, or a browser habit the installed apps keep breaking — and never switch brands merely because one looks more popular. Keep the old suite running until mail provably works on the new one.
- Create every new mailbox first, before you change where mail is delivered.
- Prove the loop: send a test from an outside address and reply from the new mailbox. The step is done when that reply arrives.
- Change the MX records only after the test works, then leave the old suite alive until a second test lands the next day.
- Ask for help in writing: email support@webji.services with the mailbox count and the suite you are leaving if you want WebJi® to move Google Workspace mail.
The mechanics of moving mail between hosts are covered in migrating email accounts. Free migration is subject to terms and approval; it is not instant, and it is not a promise on every Microsoft tenant. Day-to-day setup — aliases, Outlook, webmail — is in the business email setup guide.
Frequently asked questions
Which one is better, Google Workspace or Microsoft 365?
Google Workspace is the better fit when the team works in the browser and shares files all day; Microsoft 365 when desktop Excel, Word or Outlook is the daily tool. If the only need is mail on your domain, a plain business mailbox beats both on price.
What are the disadvantages of Google Workspace?
No installed Word, Excel or PowerPoint on the tiers WebJi® sells. Complex spreadsheets and long formatted documents are the weak spot, Business Starter is only 30 GB pooled per user, and Gmail's label model frustrates folder people. Deeper admin controls sit on higher tiers.
Is Google Workspace cheaper than Microsoft 365?
Not as a blanket rule. WebJi® lists Google Workspace at ₹3,240, ₹12,960 or ₹24,000 per user a year before 18% GST; Microsoft prices its own plans in India and WebJi® prints no matching rupee rate. Compare quotes for the same term, after tax, with the same app set.
Can I use my own domain with both suites?
Yes. Both put name@yourdomain on the mailbox. The DNS records differ, so set them for the suite you actually bought, and verify with a test message from an outside address before you cut the old one over.
Can I switch from Google Workspace to Microsoft 365 later?
Yes, with a planned cut: create the new mailboxes, prove a test message arrives, then change the MX records, and keep the old suite until the second test is solid. A WebJi®-assisted move of Google Workspace mail is subject to terms and approval and is not instant.
Last editorial update: 15 November 2026. Prices follow the dated sources on this page; checkout confirms current charges.
Ready to get started with WebJi®?
Join 12,000+ businesses across India and overseas. INR pricing, 18% GST shown before payment and 24/7 email support in Hindi and English — average first reply under 60 minutes.